Sourcing and CRM Program Manager

Job Overview

com At Tend, we’re redefining what it means to go to the dentist - thoughtfully designed studios, exceptional clinicians, and technology that makes care feel seamless.

Behind every great studio experience is a team of talented clinicians, and behind every great hire is a sourcing strategy that actually works.

Job Description

We’re looking for a Sourcing & CRM Program Manager to own top-of-funnel pipeline building for our clinical roles - Dentists, Hygienists, and Dental Assistants - across tend’s growing studio footprint. This is not a passive sourcing seat.

You’re equally comfortable analyzing pipeline data and crafting a personalized outreach sequence that actually gets a response. This is a contract role (with contract-to-hire potential) reporting to the VP of Talent Acquisition.

It’s fully remote and US-based.

Use advanced Boolean, LinkedIn Recruiter, dental school databases, association directories, niche job boards, and creative channels to surface passive candidates who aren’t actively looking.

Craft personalized, on-brand outreach that reflects Tend’s voice and resonates with clinicians - and continuously test and refine messaging to improve response and conversion rates.

Key Responsibilities

• We’re looking for a Sourcing & CRM Program Manager to own top-of-funnel pipeline building for our clinical roles - Dentists, Hygienists, and Dental Assistants - across tend’s growing studio footprint.
• You’ll build and execute an outreach strategy, own the CRM end-to-end, keep Greenhouse running cleanly, and bring a marketer’s mindset to how we engage and nurture clinical talent.
• What You’ll Do Clinical Sourcing & Pipeline Building Own proactive sourcing strategy for Dentists, Hygienists, and Dental Assistants across tend’s studio markets - building diverse, qualified pipelines that match our growth plan and studio opening calendar.
• Qualify leads and transition high-potential candidates to recruiters with clear context and warm handoffs - so no momentum gets lost between sourcing and outreach.
• CRM Strategy, Campaigns & Nurture Own the clinical CRM - segmenting talent pools, building nurture campaigns, and keeping engagement warm between when a candidate enters the pipeline and when they’re ready for a conversation.
• Greenhouse Administration & ATS Management Act as a Greenhouse power user and day-to-day administrator - updating job templates, scorecards, approval workflows, user permissions, and reporting dashboards for clinical hiring.
• Build and maintain recruiting reports and dashboards that track pipeline health, sourcing channel effectiveness, conversion rates, and time-to-fill - turning data into clear recommendations.
• Support testing, feedback, and ongoing optimization of sourcing and recruitment technologies as the team’s stack evolves.

Required Skills and Qualifications

• Behind every great studio experience is a team of talented clinicians, and behind every great hire is a sourcing strategy that actually works.
• Contribute to a recruiting culture that’s fast, thoughtful, and high-quality - sharing sourcing wins, raising the bar on candidate experience, and helping teammates grow.
• What You Have 3+ years of sourcing or talent acquisition experience, with demonstrated ownership of proactive pipeline building - not just posting and reviewing applicants.
• Hands-on CRM experience with real depth: segmentation, nurture campaigns, multi-touch outreach sequences, data uploads from external sources, tagging strategy, and measurable engagement outcomes.
• Advanced sourcing skills - Boolean, LinkedIn Recruiter, niche job boards, association directories, and creative channel development.
• Greenhouse experience as both a user and an administrator - job setup, templates, scorecards, permissions, workflows, and reporting.
• Highly Preferred Experience Background in DSO, dental, veterinary, medical, or other multi-site healthcare talent markets.
• Experience with outbound sourcing tools.

Work Location and Schedule

This role is listed as Remote USA with location information shown as Remote USA. The employment type is Full Time.

About the Company

Tend is the organization connected with this listing. USA Jobs Today displays this opportunity for job discovery only, so applicants should verify company details, application instructions, and eligibility on the official employer website.